terms & conditions

• Confidentiality: The consultant shall maintain strict confidentiality and shall not disclose any confidential information pertaining to the project or the client to any third party without prior written consent from the client. If required, both parties will sign a Non-Disclosure Agreement (NDA) to reinforce this obligation.

• Intellectual Property: Any intellectual property developed or created by the consultant during the course of the contract shall be the exclusive property of the client. The client will retain all rights, title, and interest in and to such intellectual property.

• Expenses: The client shall be responsible for covering all expenses incurred during the project. This includes travel, accommodation, and any additional equipment or software necessary for the successful execution of the project. Travel and food expenses for international travel will be calculated based on the HMRC Expenses rates for employees traveling outside the UK, unless otherwise agreed upon.

• Timeline: While we strive to provide accurate estimates for delivery times, unforeseeable delays can happen and are generally outside of our control. It's important to note that our company holds no responsibility for any delays caused by suppliers or manufacturers. We work closely with our suppliers and manufacturers to ensure timely delivery of goods, but sometimes factors beyond our control can cause delays. We will do everything possible to minimise such delays, but we cannot guarantee that they won't occur. If the contract ends before all the deliverables have been completed due to production timelines, the retainer rate will continue until the notice period is given.

• Travel Costs: If travel is undertaken by car, the client will reimburse the consultant at a rate of 45p per mile.

• Overtime Charges: In the event that the project requires additional time beyond the regular working hours, any overtime hours shall be compensated at the agreed upon hourly [£65] or daily rate [£550+ VAT], considering the consultant's travel time as well.

• Samples and Mould Charges: All expenses related to samples, mould charges, and shipping fees will be directly borne by the client before sampling can proceed.

• Notice Period: A one-month notice period is required from either party should they wish to terminate the contract prematurely, based on a retainer only.

• Payment Terms: All payments will be taken automatically through direct debit. Invoices raised by the consultant must be settled by the client no later than 5 working days. For project-based work, a 50% deposit is required upfront, and the remaining 50% must be paid before the final project is finalised.

• If the imposition of VAT requires an amendment to the payment structure, The Fashion Design Studio will provide advanced written notice to the other party detailing the updated payment terms. The other party agrees to promptly adjust the direct debit mandate to accommodate the revised payment terms in accordance with the VAT regulations.